COVID-19

We understand that the "New Normal" for exhibition stand design will have to include health, distancing and hygiene rules to ensure the safety and wellbeing of stand staff, visitors and construction crews. Rules are now being set in the UK, which will be incorporated  into our new designs. Business events taking place in conference, convention and exhibition centres should be expected to resume from 1 October,  in line with Government guidelines  and dependent on whether the virus remains around or below current levels into the autumn.

 

The link to the full article is:

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/the-visitor-economy

 

Conferences and events

The following mitigations should be meticulously applied when planning business and consumer trade events:

  • Crowd Density Standard: at a capacity allowing for compliance with social distancing of 2m, or 1m with mitigation (approximately equivalent to a density of 10㎡ per person)

  • Controlled entry: staggering admission to ensure socially distanced arrival

  • Managing queues outside the venue to ensure they do not cause a risk to individuals or other businesses, for example by introducing queuing systems, using barriers and having staff direct customers

  • Controlled flow during an event: introducing one-way systems and timed tickets to control flow and alleviate congestion

  • Providing floor markings, where appropriate, and signage to remind both workers and customers to follow to social distancing wherever possible

  • Assigning appropriately distanced seating where events have a seated element and encourage seated events

  • Ensuring that on site speakers are subject to restrictions on live performances - see performing arts guidance for more information

  • The opening up of the economy following the COVID-19 outbreak is being supported by NHS Test and Trace. You should assist this service by keeping a temporary record of your customers and visitors for 21 days, in a way that is manageable for your business but effective for managing disease transmission risks, and assist NHS Test and Trace with requests for that data if needed.

Your stand design should incorporate all the above. We will ensure standards are met and new regulations are adhered to. Some stand-specific safety suggestions are listed below:

  • Stand planning will allow for more open stand designs. Less area will be occupied by structures to ensure as many people as possible can be present on the stand simultaneously.

  • Free-standing exhibits will be surrounded by generous open spaces with markings to help visitors maintain proper distancing.

  • Presentations can take place at the stand as long as all protection and hygiene rules applicable at the time of the event are complied with.

  • Suitable structural measures (e.g. acrylic glass panels) or personal protective equipment (face masks) will be employed during personal contacts or in meeting areas with tables and chairs if minimum distancing cannot be maintained.

  • Exhibits, display cases, counters, displays, screens etc. should be located at least 1 metre from the edge of the stand so that visitors can leave the aisles to view them.

  • Product presentations at the edges of the stand will be avoided to prevent large gatherings of people in the aisles.

  • Stands should have clearly defined and labelled entrances and exits that can be monitored

  • Disinfectant dispensers should be provided at the entrances and exits to the stand
     

  • Heavily used surfaces such as counters, tables, display cases, exhibits and displays should be cleaned and disinfected frequently between visitors as required.

  • Smaller exhibits should be presented behind  glass (in display cases or similar) wherever possible to prevent multiple people coming into contact with uncleaned surfaces of samples and displays
     

  • The ceilings of meeting rooms should be left entirely open to ensure that there is sufficient air exchange

  • Face masks must be worn if mandated by the regulations applicable at the time of the event.

  • If food and beverages are provided, it should be in closed containers wherever possible.

  • Distancing and hygiene rules may result in delays during set-up and dismantling. Full advantage of the entire period of build and breakdown should be taken.

  • All exhibitors, stand constructors, stand staff and service partners participating in a stand should comply with protection and hygiene regulations. Furthermore, everyone should instruct their personnel regarding occupational health and safety. The resulting measures will be incorporated into the risk assessment and method statements for the stand.

All the measures detailed above are based on current knowledge and may be adapted at any time in response to future events and requirements. If any changes are made, we will naturally inform you as soon as possible.

TEL: +44 (0)1580 212939

MOB: +44 (0) 7792 627163

Info@cerberex.com

Unit 5B, Little Dale Workshops

Colliers Green Road, Cranbrook

TONBRIDGE

KENT TN17 2LS